There existed a culture of team work within humans as well as in the animals from the very beginning of this world. This mutually benefitting collaborative problem solving method always resulted in better outcomes and so eventually these evolved as more organized groups later. The practical difficulty of coordinating a huge crowd by one head led them to adopt hierarchal order of management and the division of tasks. This system evolved through years and along with technological advancements organizations created a set of tools to easily manage all processes that are part of this system. You may know them today by names of Jira, Appian, Monday.com etc rather than their collective name BPM tools, which stands for Business Process Management tools.In short, these are several softwares that organizations use for the smooth and proper execution of their day-to-day operations.
As humans, we are prone to becoming distracted often, especially when multitasking. Then how can one handle more than a handful of tasks at once? Tracking a team’s work flow becomes a big challenge without an effective management system. All of these hurdles can be overcome with Business Process Management.
What is Business Process Management?
Managing business processes is the structured approach of organising, analysing and improving the various operational workflows to help meet the strategic business goals. It will assist in maintaining all aspects of operations in optimal condition. The overall management process can be easily consolidated into one convenient location.
How can BPM tools reinforce an organization?
Connected silos and more targeted communication
Teamwork brings people together and motivates them to rely on one another to get things done. On the other hand, silo mentality is usually observed to be reducing the company’s overall performance and contributes to a damaged corporate culture. Bpm tools can act like a company-wide platform. Transparency in the BMP tools ensures that a decision to modify a stream or process cannot be made in (branch or region) isolation, but must be agreed upon by the committee.
Maximization of resources
Team members gain a better understanding of their duties after they are trained in Bpm standards. This kind of project management encourages testing and development. This level of focus, in turn, can aid in better coordination of efforts and reduction in the amount of backtracking and re-design necessary during the course of a project.
Decrease costs and increase efficiency
BPM helps organizations decrease costs and increase efficiency in a short time. This promotes more revenue and growth for the company. In addition, it helps to improve speed, organization, and efficacy. This process will soon create a competitive advantage by enhancing an organization’s flexibility.
The reason behind micromanagement is the fear of errors that may gradually affect the project’s performance. When things are tracked on spreadsheets, the chances of errors are more and employees usually throw stuff over the wall without taking responsibility. It happens often when processes have no stakeholders at each step. In such situations one cannot deny the use of BPM tools. Since employees know their tasks, they can execute them without hand-holding or instructions each time and management can track the status easily. That means BPM can eliminate micromanagement completely.
Reduced Application overload
In order to organize work, employees usually download multiple apps. Every time they have to retrieve old data from the previous one and upload it to the new one. It is obvious that it will only increase the hustle. Because of this most employees prefer all the apps to appear in one window. An ideal BPM platform helps achieve this more easily and makes work easier by retrieving and updating data from different apps quickly.